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The Ultimate Fundraising Planning Guide

1/19/2018

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​Fundraising is the act of raising funds for a cause or a mission. And although that sounds straightforward and simple, the act itself can be, well, anything but. If you’ve run a fundraiser, you know what we’re talkin’ about.
 
But the key to success remains pretty simple: You must create a strategic plan and stick to it.
 
No matter what goal you’re working toward as a group leader, follow these fail-safe tips and with research, a dab of creativity, and (possibly) a bit more elbow grease, you’ll be surprised at how much you can accomplish! 
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1. Set your goals
 
Before getting into the nitty-gritty details, you need to take a hard look at the big picture – and that begins with figuring out your purpose. Defining a clear, measurable goal is the foundation of a successful plan. Here are a few things to think about when setting that bar:

  • Determine the nature of your fundraiser and what it will accomplish
 
  • What are your goals for the following?
 
  • Publicity
  • Awareness
  • Networking
  • Funds raised
 
  • Will the fundraiser exist online, be event-driven, or a combination?
 
  • If you’re planning an annual fundraiser, how does it build on past successes?
 
It’s okay to be ambitious with your goals, but it’s also important to determine what’s realistic. Shoot too high and you could end up spreading resources too thin. Now it’s time to write the fine print of your plan.

 
2.  Give your donors the option to donate online
 
Offline (check and cash) donations are still essential for any fundraising effort, but online is quickly gaining ground when it comes to raising money. It’s all about convenience. Every additional step it takes to give – like writing a check, finding an envelope, and rummaging through a desk for stamps – creates the potential for donors to get distracted: Where did I put my checkbook? Oh look – here’s my coffee mug! I’ll find my checkbook later. It’s time for another cup.
 
See my point? Check out how much funds Wittmann Elementary School raised in its third year of offering an online payment option:
 
Total PTA Membership Fundraising for 2016-2017: $35,655
 
Offline Fundraising via Checks and Cash: $8,120
 
Online Fundraising via memberplanet:  $27,535!
 
(Read the full Wittmann case study.) 77 percent of funds were raised online with memberplanet’s platform. And that’s just one example. The Chronicle of Philanthropy conducted a survey of 100 leading nonprofits and found that internet fundraising grew by about 13 percent year over year in 2014.
 
Bottom line: If you’re not using online giving features, you’re missing out on a big chunk of cash today, and even more tomorrow.


3. Delegate responsibilities
 
Shared responsibility is crucial to holding a successful fundraiser, because one person (you) cannot manage everything. Delegate most of the effort so that the event itself can go off without a hitch while you oversee the big picture.
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  • Who will be monitoring the fundraising efforts? Pick someone to be in charge of gauging the fundraiser’s success.
 
  • Who will engage your audience? This is especially important if your fundraising efforts exist only online.
 
  • Who will oversee logistical processes? Designate committees in charge of the specifics, such as order slips or inventory.
 
If you are planning an event, designate an event committee to book vendors and locations, and make sure you’ve paid any fees or permits if it is being held in a public place. If possible, research backup vendors and another location in case your first location doesn’t work out. Plan a dry run (especially helpful if you expect a large amount of attendees). 

4. Get the word out
 
In order to conduct a truly successful fundraiser, you will want to make sure that people actually know about it. Create a campaign schedule:

  • Develop a detailed schedule for your event and send it to your supporters. Plan to reach out to them more than once – the first ask usually serves as awareness.
 
Note to memberplanet users: You can also encourage your members to create their own supporter pages for the cause, which makes their campaign efforts more personal and effective.


  • Promote it on websites that link directly to the event or donation page.
 
  • Be active on social — create ongoing campaigns to keep your fundraiser top of mind with members and supporters.
 
  • Send emails — open rates for nonprofit emails are 15 to 17.5 percent!
 
  • Create marketing materials, such as a short video or a press release that can be shared with local news organizations.
 
  • Ask community influencers, including like-minded organizations, to throw your fundraiser some love.
 
 
5. Execute the plan
 
With so much preparation, planning a fundraiser can seem overwhelming. But the pay-off is worth it. You’ve worked hard to design a great event, so try to sit back and enjoy the magic. Once the fundraising is underway, make sure that each of your delegated tasks is being tended to. Part of your plan should include periodic check-ins with those overseeing key tasks. The engagement, tracking, and logistical back-work does not end when the effort begins. If you see that your fundraiser is falling short of your goals, re-allocate resources or make adjustments to your goals.
6. Analyze the aftermath 
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Whether your fundraiser exceeded your wildest expectations – or it wasn’t quite what you expected – it’s important to meet with your team to determine what went well, what didn’t, and what you can do next time to improve. Detailed tracking is essential for the post-game debrief.
 

7. Say thank you
 
Thank your team, donors, partners, sponsors, and other benefactors. It’s super easy to use Smart Lists on memberplanet’s Pro and Premium plans to send a targeted email (templates included!) to all your donors to express gratitude. If you held an event, be sure to include a sharable photo album (show the impact!) to strengthen that connection with supporters.
 
Holding the ultimate fundraiser isn’t magic – it’s a combination of hard work, team effort, strategic planning, testing, and creativity. Whether you’re an organization with 20 volunteers or a 10,000-member medical society, following these rules will put you on the path to success.

  
 
Log in to get started on your next fundraising campaign. 
Start Fundraising
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About Rachael Beck

Rachael is our go-to gal for all things Greek life. As a national account manager, she helps leaders reach their fundraising goals. Her favorite part of the job is expanding organizations’ online reach as well as the connections she makes along the way. On weekends, she loves a Malibu getaway or hitting the gym.

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