With the school year up and running, the stress of getting the kids back to school begins to dissipate. Books have been bought, lunches have been packed, and you may have even gotten used to the 6 a.m. alarm (hey, we said maybe!). Now that the summer is long gone, PTA efforts are in full swing. It’s time to focus on the fun stuff, like planning for a PTA fundraising event! We’ve put together the three best ways to organize your fall fundraiser. Learning your 1, 2, 3’s has never been so easy.
1. PTA member with a plan: plan ahead
Organization is your golden ticket to running an event smoothly, and you not pulling your hair out. Create a checklist with basic items (budget, timeline, materials, etc.). Your fellow PTA members will look to your leadership to steer the planning process and keep them in the loop of what their roles are. Using online surveys to gather feedback, consolidate detailed information that’s pertinent to your event, and ask for volunteer signups can help cut down time on the back-and-forth correspondence between you and your members.
2. Keep it inviting: send event invites
The sooner you get the word out about your event the more likely it is you’ll see a high turnout. We suggest sending invitations six to eight weeks before the event so attendees can mark their calendars. Our event module allows you to create an event page and send invitations. (You can even add your own PTA logos and images!) We recommend using our Smart List feature when sending events. Smart Lists let you generate email lists for a specific set of people based on the information they’ve submitted. For example, if you sent out an invite to get RSVPs, your next email can target those who replied “yes.” Once you’ve sent the invitations, you can use our event module to post updates and answer any questions guests have. Increasing your engagement efforts beforehand is a great way to build anticipation so everyone is as excited about the event as you are!
3. Sharing is caring
Social media is one of the best marketing tools around, and best of all, it's free! After you've created your event page, use the social sharing icons available to share your event directly from the platform. Ask your PTA members to share on their social pages as well. Each member has a vast and varied network that will increase awareness of the event, and likely boost attendance. The more people share, the more free publicity you get for your event, and your PTA efforts. Along with social media, make sure to ramp up your marketing efforts and spread the word via email flyers, posting information around your community, and publishing announcements on your school or group's website.
Remember to make a plan, send your invites, and spread the word. Most importantly, have fun. The hallmark of a successful event is being able to enjoy yourself alongside your guests.
Our event functionality, donation and email campaign features, and online payment options make it easy to plan for your entire year. So, what are you waiting for? Happy planning!
Effective PTA leaders have many duties. They have endless parenting obligations, and must commit to becoming a resource to other parents in the community. PTA leaders focus on fundraising because they firmly believe their altruism will help not just their children, but all the children of that school community. As a PTA leader, you might find it challenging to balance these responsibilities. Take the time to understand the online tools at your disposal, and you’ll reap many exciting and lucrative benefits.
Social media reaches more people
The number of social media users is growing exponentially. According to TrackMaven, by 2018, the population of social media users is projected to reach 2.44 billion, or 33 percent of the world population.
It makes perfect sense for PTA leaders to consider how using social media can boost fundraising by targeting specific audiences. For example, the 2016 Global NGO Online Technology Report claims that millennials prefer to give online and they are most often inspired to give by social media. Utilize and mobilize your social media presence to spread the word about fundraising events.
Mobile and online payments simplify the process
A philanthropy study conducted by Indiana University – Purdue University Indianapolis projected the vast majority of giving would come from individuals and households, contributing 71% of total giving in 2017. And giving to support education at all levels is projected to rise 6.3 percent in 2017. No matter how much these number grow, it won’t benefit your PTA unless you have an easy and convenient way to collect payments and donations.
Offering online and/or mobile payment and donation options do more than just help you broaden your reach. They remove the need for donors to have cash and checks on hand. Accepting online payments leverages today’s tech with potential donors: where it’s only a few clicks from decision to completion of payment. That’s why online donation campaigns see more overall dollars collected. It’s not just easy, it’s a familiar process that donors feel innately comfortable with. According to a Cone Communications study, 48 percent of American adults are likely to use an app to make a donation. What are you waiting for? You can broaden your reach (and increase your donations) by using mobile and online payment methods.
Photos improve engagement
Email drives donations
Email is a powerful tool for driving PTA social media presence and donations. Just ask the people behind the M&R Benchmarks Study who found that for every 1,000 fundraising emails delivered, a nonprofit organization raises $44. When you make emails engaging and fun, you might even pick up some email subscribers.
Keeping your email contacts organized in an online platform makes it seamless to communicate with your whole audience and track their responses. You can test and target your messages to specific recipients, and optimize your fundraising efforts to meet your goals every time.
Beyond emails, organizing your contacts on the platform into customized distribution lists drives engagement in a specific way most suited to your needs. Set them up to send thank-you messages anytime someone donates, or send donation campaign details to any new contacts. Your options aren’t limitless, they’re better: They’re specifics built exactly for you and your group.
By making the most of online tools such as social media, electronic payment options, photo sharing, and email, you can be more successful in your fundraising efforts. These online tools offer PTA units an edge that will make managing fundraising events more effective, and better yet, more engaging.
Learn more about fundraising.
Summer is upon us and so are the great parties and events that come with it! Family reunions, church picnics, and summer camp are all on the horizon. Are you ready for the fun?
If you’re one of the lucky people who’s organizing a big gathering this summer, you know that managing an event can be overwhelming. Even a smaller event like a swim team BBQ can take over your life, but it doesn’t have to. Summer is meant to be relaxing. Let’s keep it that way.
Membership management and event planning can be easy when you make a plan and keep it simple. Here are some tips to help you stay sane, so you can enjoy friends and family this season.
• Create task lists: You can create one large list, or even several small ones, depending on the event. For example, create one list for preparations, one for during the event, and one for after. Or, be really detailed and make a list for communications, on-site management, follow up, etc. Then, assign people to each task and actually let them do it!
• Automate: Set up email reminders, text messages, and social media posts ahead of time. This is an easy way to keep your members involved and interested, but still give you breathing room to handle other more pressing details. Learn more about automating your membership.
• Make it easy to share the experience: Setting up social media pages or accounts for the event is a great way to share the experience in real time and connect with those who can’t be there. Make it easy for members/guests to upload photos to one central place as well. offers event photo sharing, as well as other group management tools.
Save Time on Décor
No one ever said things needed to be complicated to be fun. In fact, the most memorable experiences come from the people there, not the party favors, décor, or even the food! Inexpensive, basic décor can make any gathering festive—no theme required!
• Use balloons: They’re are a low-cost and fun way to spruce things up. Use the colors from your group or cause’s logo to make them more specific or choose random colors for a festive vibe. Kids love them too! Send them home as a party favor.
• Choose white lights: You can use white lights any time of day to dress up your venue. You can create an intimate feel by filling clear vases with them and running them along the table. You could also set a more cheerful tone by stringing numerous stands from the ceiling—instant dance party.
• Add clear vases: They’re probably the most versatile and inexpensive party décor available. Fill them with anything from fresh fruit and local flowers to ribbons won at this year’s swim meets—the possibilities are endless.
You can literally spend days trying to manage the details, décor, and plans for a large summer gathering. But it’s summer! Enjoy yourself, keep it simple, and save your sanity.
Organizing a successful event is never without its challenges. Lucky for you, part of being a group leader means pulling it off without breaking a sweat. Whether you’re thanking existing members, recruiting new ones, or updating your agenda, use an event as a time to showcase your group at its best. Event planning doesn’t have to be stressful. Following a few key steps (and taking a few deep breaths) can make the whole process more enjoyable.
1. Commit to a Committee
Planning an event is much easier if you have a team to support you. If your group doesn’t already have an event committee, consider asking at least one or two people to volunteer. It will allow you to delegate tasks and benefit from the input and expertise of others. Establish a committee in the early stages of planning your event. This way, everyone can be on the same page from day one.
2. Plan Ahead
Depending on the type of event you’re hosting, start planning at least four to six months in advance. If you already know you’ll be doing an annual event, put it on your event committee’s calendar. This will give you time to lock down a venue, a caterer, a keynote speaker, or any details that are critical for your event. Give yourself an adequate buffer between planning and execution. Don’t be afraid to multitask, but anticipate event overlap, so separate committees can work in tandem.
4. Make a Checklist
Once you know why you’re hosting an event, you can start planning everything else. Organization is crucial to making sure the event runs smoothly, so create a checklist before carrying out your plan, and make sure you stick with it. A discussion board can be a valuable tool because it will keep your event committee on track and informed of how plans are progressing.
Here are some basic items to help you start your list:
Creating an event page allows you to post updates and pictures as well as answer questions that guests may have. Increasing communication and member interaction is a great way to build anticipation and boost attendance.
6. Stay Organized
This is the most important thing you can do to avoid mistakes and limit the stress of event planning. Keeping track of RSVPs, their plus-ones, meal selections, food allergies, and add-ons like raffle tickets and more can be a daunting task. Member management software streamlines this by allowing guests to RSVP and purchase tickets online. Event organizers benefit by having all of the necessary information in one location that they can access from virtually anywhere. A month before your event, plan a weekly check-in with your event committee. Increase it to daily check-ins the week before the event ensure that everyone is on the same page.
7. Have Fun!
You’ve worked hard to create the perfect event, and now it’s time to profit from a job well done. Remember to make a plan, set a goal, and stay organized. Most importantly, have fun! The hallmark of a successful event is being able to enjoy yourself alongside your guests.
Our event functionality, donation and email campaign features, discussion boards, and online payment forms make it easy to plan for your entire year. Ready to get going?
The holidays are here! It’s hard to believe that we’re wrapping up 2016. This season is a great time to celebrate with friends and family. Planning celebrations can be overwhelming, but good news is we’re here to help! memberplanet has the tools you need to plan your New Year’s Eve party, or any festivity you choose to celebrate. Let the countdown begin to your next great event.
Less time making an event will result in more fun for you and your guests. We hope you have a wonderful holiday season and a happy new year. Cheers!
Boo! Halloween is just around the corner. memberplanet has everything you need to organize and host a spooktacular event! With memberplanet’s easy-to-use features you can stress less about organizing, and focus on having a ghoulishly good time.
Wickedly Easy RSVPs
Photo Sharing on the World Wide (Spider) Web
Creepy Crawly Travel
Deviously Delicious Potluck Signup
Frightfully Boo-tiful Templates
Summer is here! This season is a great time for parties and BBQs with friends and family. With 4th of July celebrations fast approaching, memberplanet is here to help with all the tools you need to get your event organized. With memberplanet helping you out you’ll be independent of party planning stress.
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An effective online presence is necessary to promote your event – be sure to utilize every opportunity
Noteworthy events don’t just happen. Organizing and executing a successful one takes planning, strategic marketing strategies, and the provision of value. Whether it’s a conference, a speaker series, or a cocktail party, your event’s fate rests in the details. That’s why memberplanet has collected and identified essential planning tips to improve your online promotion of the big day.
1. Create a custom event page
In today’s world, what’s an event if it doesn’t exist online? Having an engaging and user-friendly event page will increase exposure and word-of-mouth. Promote the date through the dedicated page, send invitations, and sell tickets online to make it simple and easy for attendees to find all the information they need.
2. Branded payments
Within your event page, it is essential to include a branded form where attendees can register and provide payment. To make things even easier, you’ll want to accept as many forms of payment as possible. For example, with memberplanet, you are able to accept credit cards, PayPal, and e-checks. Customize these branded payment forms with your event name, logo, and fields for participant information to collect as much data as you can about your attendees. And be sure that your payment page is mobile friendly, so registrants can submit fees while on the go.
3. Use a donation site
If your event is paired with a fundraising component, let the fundraising occur for weeks leading up to the big day with a donation page. Engage with donors through your page’s interactive features and enable social sharing after they donate. The capability for donors to broadcast their fundraising efforts to their social networks can encourage other people to share in the fun! And with memberplanet’s membership management system, you can scan payments directly to your donation page through its mobile app. This ensures you’ll never have to turn down a donation, whether online or in-person.
4. Start a blog
Take engagement one-step further by blogging consistently – not just right before your event.In order to stay relevant in the minds of your attendees and donors, you should start a blog and create valuable content for your networks. Discuss the event after it happens, encourage your speakers or sponsors to write a blog post, and even use it as a way to collect testimonials from your event. A blog has the capability to improve your relationships and expand your network.
5. Utilize email marketing
Email marketing is the easiest way to get in front of your attendees and donors. It is also, arguably, the most profitable means of marketing. With email, you can create deeper relationships with a wider audience at a fraction of the cost of traditional media. Best of all, it doesn’t take a programmer to build compelling HTML emails.
memberplanet allows you to create unique and branded emails in minutes. Write the text and then choose a template and a color palette (and don’t forget your logo!), and your email is ready to be sent. Our service also provides you with live reporting capabilities that show you how many people have opened your email and who has clicked on your links. This is the information you need to better reach your audience.
With so many avenues available online to get your event out to the right people, it’s easy to get overwhelmed. That’s why memberplanet’s motto is “Life simplified.” Our goal is to provide you with all the tools you need to promote your event online, all in one spot. Create a free account today and explore the opportunities available to take your group to the next level.
It’s that time of the year where the sun is shining, the weather is great, and you’re itching to get away for a vacation. It can be a struggle to get everyone and everything organized on-the-go. We at memberplanet understand; it’s tough, but our mobile app makes things easy.
Let us fill you in.
Let us help you create a new memory!
You don’t need a big budget or celebrity endorsements to hit your mark.
Your decorations might be exquisite, your venue might be in the ideal location, and your speaker a class act. Unfortunately, this won’t go too far without the impeccable marketing strategy to match. In today’s connection economy, it’s as important to organize a well-executed marketing campaign as it is to organize a stellar event. Below are some options you may want to consider for your next big event.
Whatever avenue you choose to use, timing is key. You’ll want to give yourself at minimum two weeks to advertise. Use original artwork and be quick and to the point. Regardless of the size of your budget, your marketing efforts can only go in one direction.
With so many moving parts, sometimes it’s difficult to manage your event as well as your marketing efforts. Luckily, services such as memberplanet have developed an all-in-one platform to keep you focused on your bottom line: having a successful event.
Get started now with memberplanet and take the first step towards streamlining your events in a way that makes sense for you.